Eligibility & Registration

• Volunteers must be at least 18 years old and provide valid photo ID.

• Volunteers must complete the application form and submit the required $40 deposit.

Deposit & Refund Policy

• A $40 deposit is required to confirm placement.

• The deposit will be refunded if all assigned shifts are completed as agreed.

• Deposits may be withheld if volunteers fail to complete their shifts, arrive late, or violate festival rules.

Shift Allocation & Attendance

• Volunteers will be assigned shifts in advance, with final allocation done on-site.

• Each volunteer must complete three (3) eight-hour shifts.

• Breaks of 20 minutes will be provided per shift.

• Shift swaps are only permitted with prior approval from the manager.

• If you cannot volunteer, you must notify us at least two (2) weeks before the festival. Failure to do so may result in forfeiture of your deposit.

Conduct & Responsibilities

• Volunteers must wear appropriate clothing and sturdy footwear; high-visibility jackets will be provided.

• Alcohol consumption is strictly prohibited during shifts.

• Volunteers are expected to act professionally and follow all instructions from festival staff.

• Misconduct, lateness, or failure to follow guidelines may result in removal from the volunteer team.

Accommodation & Facilities

• Volunteers must bring their own camping gear.

• Designated volunteer camping areas will have showers, toilets, and basic lighting.

• Free parking will be provided to volunteers.

• Reusable water bottles are required; personal food can only be consumed in the campsite (not in the main arena).

Festival Benefits

• Volunteers will receive one meal voucher per shift.

• When not working, volunteers can enjoy the festival as general attendees.

• Those interested in event management can spend time with the festival director for insights and experience.

Communication

• All important updates will be communicated via email and SMS.

• Volunteers must check messages regularly for any shift or role updates.

• Radios are signed out with a expectation of return at end of shift

Age & ID Requirements

• All volunteers must be 18+ and provide a valid ID before starting shifts.

Shift Commitments

• Volunteers must work their allocated shifts. Shift swaps require prior approval.

Punctuality & Attendance

• Volunteers must arrive on time for all shifts.

• Late arrivals or no-shows may result in deposit forfeiture.

Dress Code

• Sensible clothing and sturdy footwear are required (no sandals or Crocs).

• High-visibility jackets will be provided and must be worn during shifts.

Conduct & Behaviour

• Volunteers must remain professional and respectful at all times.

• Alcohol and drugs are strictly prohibited during shifts.

• Any misconduct will result in immediate removal from the volunteer team.

Facilities & Welfare

• Volunteers must bring their own camping equipment.

• Free parking is available in the designated volunteer area.

• Meal vouchers are provided per shift; outside food is allowed only in the campsite.

• Volunteers should bring a reusable water bottle.

Safety & Emergencies

• Volunteers must follow safety guidelines and report any incidents to supervisors.

• First aid will be available on-site.

Communication & Updates

• Important festival information will be sent via email and SMS.

• Volunteers must check their messages for updates regarding shifts and responsibilities.

Festival Access

• Volunteers can enjoy the festival when not on shift.

• Any violations of festival rules may result in removal from the event.

Health & Safety Briefing

• Volunteers must attend a pre-event health & safety briefing.

• First aid training or emergency procedures may be covered during the briefing.

Insurance & Liability

• Volunteers must acknowledge personal responsibility for risks and sign a waiver before starting their role.

• Your man or woman responsibility to not injure or harm is contained in your volunteer agreement waiving all liability to Lodge Stock.

Code of Conduct Expansion

• Volunteers must be mindful of their interactions with festival attendees and fellow staff.

• Social media posting about the event while volunteering should be done responsibly and in alignment with festival policies.

Uniform & Equipment

• High-visibility jackets will be provided, but volunteers should bring weather-appropriate clothing.

• Valuables should be kept to a minimum, as the festival is not responsible for lost items.

Weather Contingencies

• Volunteers should prepare for various weather conditions by bringing waterproof clothing and sun protection.

• Extreme weather policies will be communicated as needed.

Check-In & Departure Process

• Volunteers must check in and out for their shifts at designated locations.

• Wristbands or ID tags will be issued for easy identification.

Post-Event Perks & Recognition

• Volunteers may receive references or priority placement for future events.

• No formal certification will be provided, but event management students can gain valuable experience.

• A post-event debrief session may be organized for feedback and networking.

By volunteering at Lincs Big Bash, you agree to abide by these terms and conditions. Thank you for your Application, we will be in touch.