Eligibility & Registration

• Volunteers must be at least 18 years old and provide valid photo ID.

• Volunteers must complete the application form and submit the required $40 deposit.

Deposit & Refund Policy

• A $40 deposit is required to confirm placement.

• The deposit will be refunded if all assigned shifts are completed as agreed.

• Deposits may be withheld if volunteers fail to complete their shifts, arrive late, or violate festival rules.

Shift Allocation & Attendance

• Volunteers will be assigned shifts in advance, with final allocation done on-site.

• Each volunteer must complete three (3) eight-hour shifts.

• Breaks of 20 minutes will be provided per shift.

• Shift swaps are only permitted with prior approval from the manager.

• If you cannot volunteer, you must notify us at least two (2) weeks before the festival. Failure to do so may result in forfeiture of your deposit.

Conduct & Responsibilities

• Volunteers must wear appropriate clothing and sturdy footwear; high-visibility jackets will be provided.

• Alcohol consumption is strictly prohibited during shifts.

• Volunteers are expected to act professionally and follow all instructions from festival staff.

• Misconduct, lateness, or failure to follow guidelines may result in removal from the volunteer team.

Accommodation & Facilities

• Volunteers must bring their own camping gear.

• Designated volunteer camping areas will have showers, toilets, and basic lighting.

• Free parking will be provided to volunteers.

• Reusable water bottles are required; personal food can only be consumed in the campsite (not in the main arena).

Festival Benefits

• Volunteers will receive one meal voucher per shift.

• When not working, volunteers can enjoy the festival as general attendees.

• Those interested in event management can spend time with the festival director for insights and experience.

Communication

• All important updates will be communicated via email and SMS.

• Volunteers must check messages regularly for any shift or role updates.

• Radios are signed out with a expectation of return at end of shift

Age & ID Requirements

• All volunteers must be 18+ and provide a valid ID before starting shifts.

Shift Commitments

• Volunteers must work their allocated shifts. Shift swaps require prior approval.

Punctuality & Attendance

• Volunteers must arrive on time for all shifts.

• Late arrivals or no-shows may result in deposit forfeiture.

Dress Code

• Sensible clothing and sturdy footwear are required (no sandals or Crocs).

• High-visibility jackets will be provided and must be worn during shifts.

Conduct & Behaviour

• Volunteers must remain professional and respectful at all times.

• Alcohol and drugs are strictly prohibited during shifts.

• Any misconduct will result in immediate removal from the volunteer team.

Facilities & Welfare

• Volunteers must bring their own camping equipment.

• Free parking is available in the designated volunteer area.

• Meal vouchers are provided per shift; outside food is allowed only in the campsite.

• Volunteers should bring a reusable water bottle.

Safety & Emergencies

• Volunteers must follow safety guidelines and report any incidents to supervisors.

• First aid will be available on-site.

Communication & Updates

• Important festival information will be sent via email and SMS.

• Volunteers must check their messages for updates regarding shifts and responsibilities.

Festival Access

• Volunteers can enjoy the festival when not on shift.

• Any violations of festival rules may result in removal from the event.

Health & Safety Briefing

• Volunteers must attend a pre-event health & safety briefing.

• First aid training or emergency procedures may be covered during the briefing.

Insurance & Liability

• Volunteers must acknowledge personal responsibility for risks and sign a waiver before starting their role.

• Your man or woman responsibility to not injure or harm is contained in your volunteer agreement waiving all liability to Lodge Stock.

Code of Conduct Expansion

• Volunteers must be mindful of their interactions with festival attendees and fellow staff.

• Social media posting about the event while volunteering should be done responsibly and in alignment with festival policies.

Uniform & Equipment

• High-visibility jackets will be provided, but volunteers should bring weather-appropriate clothing.

• Valuables should be kept to a minimum, as the festival is not responsible for lost items.

Weather Contingencies

• Volunteers should prepare for various weather conditions by bringing waterproof clothing and sun protection.

• Extreme weather policies will be communicated as needed.

Check-In & Departure Process

• Volunteers must check in and out for their shifts at designated locations.

• Wristbands or ID tags will be issued for easy identification.

Post-Event Perks & Recognition

• Volunteers may receive references or priority placement for future events.

• No formal certification will be provided, but event management students can gain valuable experience.

• A post-event debrief session may be organized for feedback and networking on Monday/Tuesday.

By volunteering at Lodgestock, you agree to abide by these terms and conditions. Thank you for your Application, we will be in touch.